Office Administrator

We are looking to recruit an Office Administrator who will supervise and control the day to day administration functions of the Newport site enabling it to meet the company's objectives, together with all aspects of the groups payroll processing and reporting functions. To supervise and carryout all necessary activities to enable monthly management accounts to be produced and submitted to HQ.,

• To supervise and carry out all necessary activities to enable monthly management accounts to be produced in a timely manner. This includes, amongst other things; general ledger journal preparation and entry; reconciliation of Accounts Receivable, Accounts Payable, Accruals and Prepayments. Preparation and submission of Intrastat returns to HQ within the appropriate timescales.


• Be responsible for the IPR process at site (controlling documentation on Imports / Exports)


• To process the payroll on a monthly basis ensuring all adjustments are made for holiday, sickness, absence, overtime, bonus etc. Including completion of a monthly absence report for HR.


• Understanding and monitor customer credit limits, ensuring that agreed terms are adhered to and that all debts due are collected on a timely basis.


• To maintain training / development files ensuring they are kept up to date and set out appropriately.


• Control and correct use of HR and payroll forms and submission


• Checking of all sales invoices against orders before approval and producing the invoices


• Where required assist in all day to day site administration activities


• Setup and creation of new suppliers and report to central purchasing


• Good housekeeping of own work area and contribute to the general upkeep of the working environment


• Become familiar with the "check-work-check" process and be committed to a "right first time" approach to all tasks carried out


• Operate in a safe manner and undertake any training necessary to enable you to fulfil the requirements of your position


• To uphold your statutory duty of care for your own personal safety and that of others who may be affected by your acts or omissions


• To enable the company to meet its own legal duties and to report any hazardous situations or defective equipment


• Wear personal protective equipment provided by the company


• Ensure a high level of communication to employees, managers & colleagues
  
  AAT Level 1 or Level 2


• Experience with ERP's / SAP


• Experience with IPR
  
  Competitive salary


• Pension - match contribution from 4% - 10%


• Life Assurance - 2 x annual salary


• Employee assistance program including wellbeing app


• Free parking on all sites


• Free refreshments provided


• An entitlement to full pay whilst off sick for a limited number of days (in addition to your statutory sick pay entitlement)


• 25 days holiday plus national holidays